Future-Proof Your Church’s Check-In Published Dec 30, 2025 A Sponsored Blog Post by Triumph Tech As you think about your digital ministry strategy in 2026, you may be exploring new tools and features in Rock. It’s worth asking whether the old systems you’re standing on are still supporting where your church is heading. Check-in is often one of the first systems implemented and often patched with short-term solutions that can create long-term complexity. By reexamining how your check-in setup impacts future growth, you can create an experience that’s simple, flexible, and can stand the test of time. Below are three tips to help you streamline check-in for greater sustainability. Watch the full video for a detailed walk through and download the white paper, The Definitive Guide to Rock Check-In, for a deeper dive into strategy. Tip #1: Keep it Simple When in doubt, keep it simple. Thereʼs a misconception that you need a separate configuration for each campus, ministry, or event. In reality, most large churches function with just four or five configurations total. Here are a few exceptions for when you should create a new configuration: When a configuration becomes too cluttered with groups to manage effectively. When unique kiosk settings are required (e.g., different search modes or security code lengths). When reporting requires filtering attendance by a distinct set of groups or areas. Tip #2: Design for Multiple Campuses Even if you don't currently have multiple campuses, designing your check-in with this forethought will save you unnecessary duplications in the future. For example, Areas – If “Nursery” exists at every campus, don’t create a separate area for each. Use one shared “Nursery” area. Groups – A “1-Year-Olds” group can be shared across campuses. Assign one group multiple campus locations rather than duplicating groups. Schedules – Reuse schedules where possible, especially when service times are the same across campuses. Tip #3: Build for Flexibility One of the best strategies we recommend for churches of all sizes to build a future-proof setup is to split groups by grade or age. This practice eliminates the risk of losing history and important data if your ministry space ever changes. Eliminate Check-In Frustrations for Good When short-term fixes pile up, even well-intentioned customizations can add complexity that slows teams down and limits flexibility as your church grows. The tips outlined above help create a check-in experience that stays clear, adaptable, and aligned with your ministry goals. By simplifying where possible and designing with growth in mind, you can future-proof your check-in so it serves families, volunteers, and staff well - not just this Sunday, but for years to come.