Entering Attendance

Internal Attendance Features

There are several ways to collect group attendance. The first is to use the internal attendance features built into the Group Viewer under People > Group Viewer. You'll notice an attendance button on the group details block for groups that are configured to take attendance.

Selecting this option will bring up the group attendance grid. This grid lists the previously entered attendance for the group and allows you to enter new attendance records from the add button in the grid's header or footer.

Selecting the ti ti-circle-plus button will take you to the attendance entry screen pictured below. From this screen you can check off all those who attended the group or note that the group did not meet on its scheduled date and time. You can also print an attendance sheet, which allows attendance to be collected via a register.

  1. Attendance For - The date for which attendance is being recorded.
  2. Schedule - If a Named schedule is being used for this group, it will be shown here.
  3. We Did Not Meet - Select this checkbox if there was no attendance because the group did not meet. This distinction is helpful for record-keeping, but also impacts areas like 
  4. Attendance Location - If enabled in the block's settings, here you can select the type of attendance, like physical (in-person) or virtual (online). If you need other options, you can manage these values using the 
  5. Attendance Count - After attendance has been entered, the count of attendees is displayed.
  6. Search - For larger groups it can be helpful to search for the people you're looking for.
  7. Notes - If enabled in the block settings, notes can be added here. Notes will appear in the Attendance Summary Notification email if you are using that feature. The label “Notes” can be customized in the block settings.
  8. Attendance Roster - Click the Roster button to generate a printer-friendly version of the attendance page. This will be a Word document that you can then update, print or save.
  9. Members - Attendance is tracked by clicking the cards of those who attended. You can see here that nine people were in attendance on that day.

External Attendance Features

Entering attendance on this internal screen is great for staff-entered attendance. Often times you will want to push the responsibility of attendance entry to the group leaders. One way to do this is to allow them access to the leader toolbox. See the Group Leader Toolbox chapter for details on this set of tools.

Rapid Attendance Entry

The Rapid Attendance Entry method of recording attendance may come in handy for your groups. To learn more, see the Rapid Attendance Entry chapter of the Checking-out Check-in manual.